Municipal District of Provost No. 52
REQUEST FOR PROPOSAL (RFP)

2022 Provost Medical Centre Snow Clearing

Submissions are to be clearly marked “Provost Medical Centre Snow Clearing RFP” and delivered no later than 12:00 noon, September 20, 2022 and addressed to:

Tyler Lawrason, Administrator
M.D. of Provost No. 52
Box 300 (4504 – 53rd Avenue),
Provost, Alberta, T0B 3S0.

Only hardcopy submissions will be accepted (no faxes or e-mails).

The M.D. reserves the right to reject any or all quotations and the lowest quotation(s) may not necessarily be accepted. In addition, the M.D. will not be responsible for any costs incurred by the proponents in preparing a response.
Inquiries may be directed, in writing only, to Administrator Tyler Lawrason at tlawrason@mdprovost.ca or by fax at (780) 753-6432.

Overview
As the landlord of the Provost Medical Centre, the M.D. of Provost No. 52 has issued this Request for Proposal (RFP) to obtain quotations and determine a sole qualified proponent for the provision of seasonal snow clearing (the “Work”) at the Provost Medical Centre located at 5016 – 46 Street in Provost, Alberta. The RFP shall be effective from the beginning to the end of the Winter 2022 season.

Scope of work includes, but is not necessarily limited to:
Provision of necessary staff and equipment;
Remove snow and other debris as necessary from the Provost Medical Centre sidewalks, stairs, and parking lots;
Perform de-icing activities as necessary on the Provost Medical Centre sidewalks, stairs, and parking lots;
The ability to perform the work as soon as practicable following the commencement of snowfall or storm or immediately upon the request of the Chief Administrative Officer or designate.

Evaluation
All proposals will undergo a staff evaluation and will be weighted as follows:

Cost Estimate: 30%
Company Profile and Experience: 40%
References: 30%

Council reserves the right to accept or reject any and all proposals at its sole discretion.

Submission Requirements
Successful proposals will include the following:
Company profile, including equipment and staff inventories necessary to indicate an ability to complete the scope of work as specified.
A demonstrated ability to complete the scope of work requested in its entirety, should the proponent be selected for the entirety of the Work.
No less than three references that will verify capacity, ability, quality of work and demonstrate both experience in the execution of the Work and municipal experience.
A definitive cost estimate, presented in whichever fashion the proponent considers adequate, reflective of their business and billing practices, and which provides acknowledgement and recognition of the noted scope of work. Mobilization costs will be clearly noted and separated.
A cost per unit (per hour, per occurrence, etc.) for the removal of snow and ice, with the inclusion of staff and equipment costs.
Proposals shall be submitted via hardcopy by proponents, and are to be addressed to:
Tyler Lawrason, Administrator
M.D. of Provost No. 52
Box 300
Provost, Alberta
T0B 3S0

Please Note: Faxed or emailed submissions will not be accepted.
Proposals will be accepted until 12:00 NOON on Tuesday, September 20, 2022. Proposals received after the deadline will be rejected, and will be returned unopened to the proponent(s).
Inquiries may be directed, in writing only, to Administrator Tyler Lawrason at tlawrason@mdprovost.ca or by fax at (780) 753-6432. Verbal inquiries will not be entertained, and the M.D. retains the right to respond or refuse response to any inquiry at its sole discretion.




N O T I C E

 

The Financial Statement

for the year ending December 31, 2020

for the MD of Provost No. 52

is available at the MD Administration Building

(4504 – 53 Ave., Provost, AB).  Please pick up a copy or contact the

MD office if you require a copy.

Phone:  780-753-2434 or 780-857-2434

Email:  mdprovost@mdprovost.ca

A copy can also be downloaded from our Website:  www.mdprovost.ca

TYLER LAWRASON

ADMINISTRATOR

M.D. OF PROVOST NO.52

2021 Financial Statement


Road Bans

ORDER UNDER BYLAW NO. 2177
M.D. OF PROVOST

Order by the Municipal District of Provost No. 52 Highway Order No. 22/4 Defining Maximum
Allowable Weights Permitted on Certain Municipal Roads.
Pursuant to the Authority granted by the Minister of Transportation under the Traffic Safety Act, that effective Wednesday, June 1, 2022 at 8:00 a.m., percentage Axle Weights for Highways is:

50% on the following roads:
• R.R. 74 from HWY #13 north½ mile
• R.R. 74 from Twp. Rd. 412 south½ mile (north of Hughenden)
• Private road South of HWY #13 going into residence on N.E. 5-41-7W4M (off the end of R.R. 74)
• Twp. Rd. 394 from R.R. 40 – 1 mile east to HWY #13

75% on the following roads:
All Oiled and Chip Sealed Roads except for the following:
• TWP RD 414 from HWY 41 to R.R. 65
• R.R. 92 North of HWY #13 to Twp. Rd. 424
• TWP 403 from RR 70 east to HWY 41
• R.R. 82 from HWY 13 North to Twp. Rd. 422
• TWP RD 364 East of Highway 899 to Saskatchewan Border
• TWP RD 364 West of Highway 899 to R.R.25
• R.R. 24 from TWP RD 372 to TWP RD 364
• R.R. 71 from TWP RD 390 to TWP RD 402.5, TWP 402.5 to R.R. 70 and R.R 70 to TWP
403

_________________________________
ADMINISTRATOR


ROAD CONDITIONS 

With the changing of seasons, road conditions can vary greatly, in certain circumstances, from hour to hour. Drivers within the M.D. of Provost are reminded to drive in accordance with the ever-changing road conditions and visibility levels. Should a driver wish to express concern of road conditions of roadways managed by the M.D. of Provost, they are encouraged to inform M.D. of Provost staff at the Administration Office at 780-753-2434 or the Provost Public Works Shop at 780-753-2168. However, for roads managed by Alberta Transportation such as Highways 13, 41, 599, 600, 603, 884, and 899, drivers are encouraged to direct their complaints to AT’s maintenance contractor, Emcon Services Inc., at 1-800-390-2242 or you can contact Alberta Transportation directly by phoning Bob Kropinske, Maintenance Contract Inspector (Consort), at 1-403-577-2701


ATTENTION!

STRYCHNINE REGISTRATION CANCELLED EFFECTIVE MARCH 4 TH , 2020.

The M.D. of Provost advises that the 2% Strychnine registration has been
cancelled by Health Canada, which is a reversal from earlier indications that the
registration would continue until 2024.
Producers have until March 4 th of 2022 to purchase the product and can continue
to use it until March 4 th of 2023.
If you would like further details please contact Caitlin Wolf at 780-753-4359 or
Jessica Robley at 780-753-4382.


GRADER ACTIVITY REPORTS:

Do you think we forgot you? It may take three or four days to get your roads open after a snowstorm. School bus routes and main roads will be done first. If you already have a Custom Work Agreement, the lane may be done later.


2022 Summer Road Programs

Hamlet and Country Residential Addressing

At it’s Regular Meeting of January 12th, 2012, the Council passed Bylaw 2223, which assigns a rural address to every rural and Hamlet residence within the M.D. A copy of the package sent out to all Hamlet and Country Residential Ratepayers is available here.

Here is an example of a lot sign.
Here is an example of a rural address sign.

Charitable Donation Policy

At its Regular Meeting of February 25th, 2010, the Council of the MD of Provost No. 52 ratified a new policy governing the way in which third party funding requests of a nature not related to the ordinary business of the MD are dealt with. In brief, this policy sets aside $40,000 in each fiscal year, for which eligible parties or organizations may apply, and establishes criteria by which said applications will be evaluated and a timeframe for the rewarding of allocations.

For application and eligibility criteria and information relative to submission deadlines, please see the policy in its entirety here. If you have any additional questions please call the MD Administration Office.

Tyler Lawrason, Administrator

Lots For Sale

The MD is currently selling partially serviced lots for development near the airport. For more information go here

Click image of map to enlarge

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