2024 Septic/Wastewater Services R.F.P.
The MD of Provost #52 is currently accepting bids for septic/wastewater services for the 2024 camping season at Shorncliffe Lake and Capt Ayre Lake.
Scope:
Scope of the contract, which will commence upon award of this tender and conclude in October, 2024 is to encompass the removal and appropriate disposal of all waste and wastewater accumulated in public facilities within the boundaries of Shorncliffe Lake Park and Capt Ayre Lake. In addition, proponents are also invited to include the cleaning of all outdoor toilets/outhouses at Capt Ayre Lake via pressure washer however, the inclusion of this is not mandatory. This contract will not apply to private services or requests for service undertaken by cabin owners on leased lots.
The public services in question consists primarily of two shower houses with holding tanks at each lake, each tank holding up to 2,500 gallons. In addition, there are numerous portable sanitation facilities throughout the park with holding tanks, the exact number of which may vary according to specific functions but will generally not number fewer than 6. The portable sanitation facilities, as mentioned above, shall require regular cleaning via pressure washer at Capt Ayre Lake.
Requests for service will be as needed and are initiated at the discretion of the Park Caretaker(s). Typical volume at time of request may include a volume of waste up to 5,000 gallons, which will be used as a benchmark for rate determination as defined under the “Rates” section of this document.
Given the nature of the facilities in question and given that volume of service is premised entirely on public usage over which the MD has no control, there is no way to predetermine the exact volume of service which may be required. However, past involvement indicates an average of 65-75 hours throughout the course of the contract period.
The successful bidder will be determined by Council at its sole discretion, said determination being made in consideration of but not necessarily limited to the following weighted evaluative criteria:
- Rates: 60%
Applicants are requested to present a clearly defined fee schedule, in accordance with whichever billing format they deem appropriate or utilize as a standard practice (i.e. rate per load/rate per hour/etc.).
For example, if billing is done per load, truck volume and anticipated number of trips to fulfill one approximate full cycle (5000 gallons) must be included. Conversely, if an hourly rate is presented for consideration, a reasonable estimate of necessary time allocation to fulfill the same obligation (5,000 gallons) must be presented.
Furthermore, any additional fees (such as mileage, dumping fees, etc.) must also be included for consideration. Should proponents wish to include cleaning of outdoor sanitation facilitates at Capt Ayre Lake in their proposals, it is requested that these rates be presented separately.
Any rates presented as per the above, or any rates attendant to the above, must include all relevant data necessary to determine an approximate cost per gallon, which is to be calculated and submitted by the applicant.
- Experience and Capacity to Execute: 20%
Applicants are required to submit at least two references, including contact information, which demonstrate capacity to fulfill service requirements of a nature equivalent to or exceeding the scope of the proposed contract.
Applicants are also required to demonstrate a capacity to dispose of waste collected under the proposed contract in a manner which is not only compliant with all existing statutes and regulations, but also is in accordance with any fee schedules present in Section 1, above.
References will be contacted and verified by the MD at its sole discretion.
- Availability: 20%
Applicants are required to disclose any existing contractual obligations and/or workload which may inhibit, impede or otherwise unduly obstruct service of a regular or emergency nature, including but not limited to a disclosure of typical or average travel time upon receipt of an emergency service call.
Applicants are also required to indicate weekend/after-hours availability in case of emergency. Determinations of acceptability and relevant weighting will be made by the MD at its sole discretion.
Bids are to be submitted in a signed, sealed envelope addressed to:
Tyler Lawrason
Administrator
MD of Provost No. 52
Box 300, Provost AB
T0B 3S0
Bids will be accepted until 12:00 noon on Tuesday, April 9, 2024.
A decision will be made by Council at its regular meeting of April 11, 2024 and applicants will be advised of Council’s decision as soon as is possible.
CZAR TRANSFER SITE
CHANGE OF HOURS
EFFECTIVE MARCH 1, 2024, THE WINTER HOURS FOR THE CZAR TRANSFER SITE WILL BE AS FOLLOWS:
THURSDAYS 1:00 P.M. – 3:00 P.M
SATURDAYS 10:00 A.M. – 12:00 NOON
NOTICE
PLEASE BE ADVISED, EFFECTIVE IMMEDIATELY, THE PROVOST LANDFILL WILL NO LONGER BE ACCEPTING
GRAIN BAGS AND/OR TWINE.
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EFFECTIVE JANUARY 1, 2024, THE PROVOST LANDFILL AND THE BODO, CZAR AND AMISK TRANSFER SITES WILL NO LONGER BE ACCEPTING PESTICIDE AND FERTILIZER CONTAINERS
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WASTE MANAGEMENT FEE SCHEDULE – JANUARY 1ST, 2024
Provost Regional Landfill | ||||||||
Residential Refuse, Construction Material, Debris & Rubble | $ 80.00/Tonne | |||||||
Ratepayers Over 1 Free Tonne | $ 80.00/Tonne (minimum charge) | |||||||
Oilfield Commercial Rate | $125.00/Tonne (minimum charge) | |||||||
Outside Users | $130.00/Tonne | required to pay at time of entry. | ||||||
Demolition | $250.00/Tonne | |||||||
Classification: Mixed loads containing metal, wood, cement, general refuse etc. | ||||||||
All loads containing demolition materials must be approved by the Landfill Operator prior to arrival and prepaid by certified cheque. | ||||||||
ADDITIONAL CHARGES | ||||||||
Freon Units: | $30.00/Unit | |||||||
Fridges, Freezers, A/C Units, Water Coolers etc. (with or without freon removed) | ||||||||
Fridges and Freezers must be cleaned out of all contents prior to unloading. | ||||||||
Large Bulk Items: | $20.00/Item (operators’ discretion) | |||||||
Mattress, Box Spring’s, Grain Bags, Chemical Totes etc. | ||||||||
Hazardous Household Waste Items: | $20.00/Load (operators’ discretion) | |||||||
Round Up, TSP, Varsal, Bug & Rodent Killer etc. | ||||||||
Sorting Fee | $75.00/Hour (minimum charge) | |||||||
Equipment Fee | $175.00/Hour (minimum charge) | |||||||
Extra Gate Opening | $50.00/hour (minimum charge) | |||||||
Special Materials, if not listed | TO BE DETERMINED |
UNACCEPTABLE WASTE
- Hazardous Waste
- Putrescible Waste
- Waste Containing Free Liquids
- Asbestos Waste
- Radioactive or Toxic Materials
- Poisonous or Infectious Solids
- Sulfur or Sulfur Containing Waste
- Hydrocarbon Contaminated Soil & Sludge
- Bio-Medical Waste
- Wastes containing PCBs in concentration exceeding 50 PPM
- Materials having a flash point of less than 61 Degrees Celsius
- Spontaneously combustible materials such as coal dust and powdered metal
- Organic Peroxide Solids
- Materials having a PH less than 2 or greater than 12.5
- Grain Dust
- Chemical Containers (must be taken back to retailer)
Transfer Sites | ||||||||
Commercial/Outside Users | $100.00/ pickup load | |||||||
Construction material, debris & rubble | $ 60.00/pickup load | |||||||
ANY OF THE ABOVE SHOULD BE DIRECTED TO LANDFILL | ||||||||
Loads larger than a pickup truck will NOT be accepted at the transfer sites. All residents have the option and should be encouraged to bring construction material to the Landfill where the weights can be accurately determined. | ||||||||
Clean Burnables: ONLY in burning pit space permitting | No charge up to 1 tonne (larger quantities not accepted) | |||||||
No paint, stain, treat, OSB, fence posts, railway ties etc. | ||||||||
Freon Units (Amisk Site Only): | $30.00/Unit | |||||||
Fridges, Freezers, A/C Units, Water Coolers etc. (with or without freon removed) | ||||||||
Fridges and Freezers must be cleaned out of all contents prior to unloading. | ||||||||
Large Bulk Items: | $20.00/Item (operators’ discretion) | |||||||
Mattress, Box Spring’s etc. | ||||||||
Extra Opening (at operator’s discretion) | $50.00/hour (minimum charge) |
UNACCEPTABLE WASTE
- Shingles
- Car Bodies
- Chemical Containers
- Hazardous Household Waste
- Tar
- Cement / Asphalt
- Tires
- Oil Pails & Jugs
- Grain Bags & Twine
- Deep Cell Batteries
- Electrical Wire / Copper Wire
- All residents have the option and should be encouraged to bring construction material to the Landfill where the weights can be accurately determined.
- Cardboard Recycling Bins Available at the Following Locations:
- Amisk Transfer Site
- Hughenden Transfer Site
- Czar Transfer Site
- Bodo Transfer Site
- Town of Provost
- Provost Regional Landfill
N O T I C E
The Financial Statement
for the year ending December 31, 2022
for the MD of Provost No. 52
is available at the MD Administration Building
(4504 – 53 Ave., Provost, AB). Please pick up a copy or contact the
MD office if you require a copy.
Phone: 780-753-2434 or 780-857-2434
Email: mdprovost@mdprovost.ca
A copy can also be downloaded from our Website: www.mdprovost.ca
TYLER LAWRASON
ADMINISTRATOR
M.D. OF PROVOST NO.52
Road Bans
ORDER UNDER BYLAW NO. 2177
M.D. OF PROVOST
Order by the Municipal District of Provost No. 52 Highway Order No. 22/4 Defining Maximum
Allowable Weights Permitted on Certain Municipal Roads.
Pursuant to the Authority granted by the Minister of Transportation under the Traffic Safety Act, that effective Wednesday, June 1, 2022 at 8:00 a.m., percentage Axle Weights for Highways is:
50% on the following roads:
• R.R. 74 from HWY #13 north½ mile
• R.R. 74 from Twp. Rd. 412 south½ mile (north of Hughenden)
• Private road South of HWY #13 going into residence on N.E. 5-41-7W4M (off the end of R.R. 74)
• Twp. Rd. 394 from R.R. 40 – 1 mile east to HWY #13
75% on the following roads:
All Oiled and Chip Sealed Roads except for the following:
• TWP RD 414 from HWY 41 to R.R. 65
• R.R. 92 North of HWY #13 to Twp. Rd. 424
• TWP 403 from RR 70 east to HWY 41
• R.R. 82 from HWY 13 North to Twp. Rd. 422
• TWP RD 364 East of Highway 899 to Saskatchewan Border
• TWP RD 364 West of Highway 899 to R.R.25
• R.R. 24 from TWP RD 372 to TWP RD 364
• R.R. 71 from TWP RD 390 to TWP RD 402.5, TWP 402.5 to R.R. 70 and R.R 70 to TWP
403
_________________________________
ADMINISTRATOR
ROAD CONDITIONS
With the changing of seasons, road conditions can vary greatly, in certain circumstances, from hour to hour. Drivers within the M.D. of Provost are reminded to drive in accordance with the ever-changing road conditions and visibility levels. Should a driver wish to express concern of road conditions of roadways managed by the M.D. of Provost, they are encouraged to inform M.D. of Provost staff at the Administration Office at 780-753-2434 or the Provost Public Works Shop at 780-753-2168. However, for roads managed by Alberta Transportation such as Highways 13, 41, 599, 600, 603, 884, and 899, drivers are encouraged to direct their complaints to AT’s maintenance contractor, Emcon Services Inc., at 1-800-390-2242 or you can contact Alberta Transportation directly by phoning Bob Kropinske, Maintenance Contract Inspector (Consort), at 1-403-577-2701.
GRADER ACTIVITY REPORTS:
Do you think we forgot you? It may take three or four days to get your roads open after a snowstorm. School bus routes and main roads will be done first. If you already have a Custom Work Agreement, the lane may be done later.
2024 Summer Road Programs
Hamlet and Country Residential Addressing
At it’s Regular Meeting of January 12th, 2012, the Council passed Bylaw 2223, which assigns a rural address to every rural and Hamlet residence within the M.D. A copy of the package sent out to all Hamlet and Country Residential Ratepayers is available here.
Charitable Donation Policy
At its Regular Meeting of February 25th, 2010, the Council of the MD of Provost No. 52 ratified a new policy governing the way in which third party funding requests of a nature not related to the ordinary business of the MD are dealt with. In brief, this policy sets aside $40,000 in each fiscal year, for which eligible parties or organizations may apply, and establishes criteria by which said applications will be evaluated and a timeframe for the rewarding of allocations.
For application and eligibility criteria and information relative to submission deadlines, please see the policy in its entirety here. If you have any additional questions please call the MD Administration Office.
Tyler Lawrason, Administrator
Lots For Sale
The MD is currently selling partially serviced lots for development near the airport. For more information go here